Finding files, fulfilling tasks, and adjusting settings are some of the core features for anyone who works on a computer. For business owners, file organization and task fulfillment can be made easier through A.I. that makes the seek-and-find process easier.
The Five Most-Key Takeaways from This Blog Post
- Microsoft is a high-profile company that is experimenting with A.I. for Windows search that can readily fetch a file based on a casual description of the file.
- Describing the contents of something to find it can be much-more convenient for workers. That is because a file name is not always easy to remember. Or, where you saved the file.
- In collaborative cloud-style repositories of files, this can be especially helpful for fellow employees to find content that they might not know the file name or location of.
- Finding and adjusting settings is another interesting use, as finding a particular setting can be labyrinthine, even with a traditional search bar, if you do not know the exact word to use.
- Looking ahead, this speaks to the coming age of A.I. assistants that can speed up and add convenience to our use of computers.
Lost, But Now Found
Just about everyone who has a computer knows the frustration of having to play a seek-and-find game called “Where did I save that file, and what did I name it?”
Actions you may take include the following: Go to the files, set the “Date Modified” arranger, use the search bar to see if you can guess some of the letters in the file.
Not that fun of a game, but regardless it has its winners and losers. In some cases, mild panic can set in because you worry whether you actually saved it or not. Is the file even recoverable if you cannot find it?
With A.I. on the case, the answer is that you indeed have a better shot at winning that game.
Offline and Online
Some of these features will be native to the fancier this-gen and probably most next-gen laptops.
Meaning, you could have an A.I.-ified search bar in the files and settings to readily and easily find a file or setting on the computer.
However, it is easy to imagine this becoming a common feature among most digital file repositories like the Google Drive platform.
The Significance for Business Owners
Though many of the more-flashy applications for A.I. do indeed seem big and bold and new, the reality is that our daily use of A.I. will have to do with the minor, yet still significant, uses.
These time-saving file-finding A.I. features are one example of this.
And for a business owner, there is much to appreciate in the promise of A.I. that can shave off those small time-consuming and productivity-frustrating tasks.
That’s because one coworker having to, say, reach out to another coworker about a file that the former does not know the location or name of, can be a hindrance to productivity.
Now, with a traditional search tool, the coworker could potentially find it. However, A.I. can significantly better the odds here, so that the coworker does not need to await the other coworker’s response to find the file.
The Last (But Not Least) Key Takeaway from This Blog Post
Oh, yes, the privacy issue: Microsoft has said that it will restrict the A.I. seek-and-find activity only to those files locations that the user chooses to index.
So, if you have a file named “Work” that you choose to index, then A.I. can search through that to find the file.
This can be convenient, because it can allow employees to not have to deal with files from the “Personal” files that show up when searching for work materials.
In other words, there is customizability available for this feature to restrict the A.I.’s focus.
Other Great GO AI Blog Posts
GO AI the blog offers a combination of information about, analysis of, and editorializing on A.I. technologies of interest to business owners, with especial focus on the impact this tech will have on commerce as a whole.
On a usual week, there are multiple GO AI blog posts going out. Here are some notable recent articles:
- For Businesses and Other Organizations, What Makes a Successful Chatbot?
- IBM Watson vs. ChatGPT vs. Gemini: How Will Each Affect Search Engines?
- Using A.I. to Find Resources for Business Owners
- How Would Restricting Open-Source A.I. Affect Business Owners?
- The EU’s A.I. Act Has Become Law: The Implications for Business Owners (Especially American)
In addition to our GO AI blog, we also have a blog that offers important updates in the world of search engine optimization (SEO), with blog posts like “Google Ends Its Plan to End Third-Party Cookies”.
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